X12 Release 4010
Delimiters: ~ Segment * Element > Component
Certified June 10, 2021
Kohl's
X12 820 Payment Order/Remittance Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment.
X12 820 Payment Order/Remittance Advice
ISA
Interchange Control Header
Required
Max Use 1
To start and identify an interchange of zero or more functional groups and interchange-related control segments
ISA01
I01
Authorization Information Qualifier
Required
ID
Min 2 Max 2
Code to identify the type of information in the Authorization Information
ISA02
I02
Authorization Information
Required
alphanumeric (AN)
Min 10 Max 10
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
ISA03
I03
Security Information Qualifier
Required
ID
Min 2 Max 2
Code to identify the type of information in the Security Information
ISA04
I04
Security Information
Required
alphanumeric (AN)
Min 10 Max 10
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
ISA05
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
ISA06
I06
Interchange Sender ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
ISA07
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
ISA08
I07
Interchange Receiver ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
ISA09
I08
Interchange Date
Required
date (DT)
Min 6 Max 6
Date of the interchange
ISA10
I09
Interchange Time
Required
time (TM)
Min 4 Max 4
Time of the interchange
ISA11
I10
Interchange Control Standards Identifier
Required
ID
Min 1 Max 1
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
ISA12
I11
Interchange Control Version Number
Required
ID
Min 5 Max 5
This version number covers the interchange control segments
ISA13
I12
Interchange Control Number
Required
numeric (N0)
Min 9 Max 9
A control number assigned by the interchange sender
ISA14
I13
Acknowledgment Requested
Required
ID
Min 1 Max 1
Code sent by the sender to request an interchange acknowledgment (TA1)
ISA15
I14
Usage Indicator
Required
ID
Min 1 Max 1
Code to indicate whether data enclosed by this interchange envelope is test, production or information
ISA16
I15
Component Element Separator
Required
undefined ()
Min 1 Max 1
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
GS
Functional Group Header
Required
Max Use 1
To indicate the beginning of a functional group and to provide control information
GS01
479
Functional Identifier Code
Required
ID
Min 2 Max 2
Code identifying a group of application related transaction sets
GS02
142
Application Sender's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party sending transmission; codes agreed to by trading partners
GS03
124
Application Receiver's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party receiving transmission. Codes agreed to by trading partners
GS04
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
GS05
337
Time
Required
time (TM)
Min 4 Max 8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
GS06
28
Group Control Number
Required
numeric (N0)
Min 1 Max 9
Assigned number originated and maintained by the sender
GS07
455
Responsible Agency Code
Required
ID
Min 1 Max 2
Code used in conjunction with Data Element 480 to identify the issuer of the standard
GS08
480
Version / Release / Industry Identifier Code
Required
alphanumeric (AN)
Min 1 Max 12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
ST
Transaction Set Header
Required
Max Use 1
To indicate the start of a transaction set and to assign a control number
ST01
143
Transaction Set Identifier Code
Required
ID
Min 3 Max 3
Code uniquely identifying a Transaction Set
820
Payment Order/Remittance Advice
ST02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
BPR
Beginning Segment for Payment Order/Remittance Advice
Required
Max Use 1
To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur
Syntax Notes
If any of BPR06 or BPR07 are present, then all are required.
If BPR08 is present, then and BPR09 is required.
If any of BPR12 or BPR13 are present, then all are required.
If BPR14 is present, then and BPR15 is required.
If any of BPR18 or BPR19 are present, then all are required.
If BPR20 is present, then and BPR21 is required.
BPR01
305
Transaction Handling Code
Required
ID
Min 1 Max 2
Code designating the action to be taken by all parties
C
Payment Accompanies Remittance Advice
D
Make Payment Only
I
Remittance Information Only
P
Prenotification of Future Transfers
BPR02
782
Monetary Amount
Required
decimal (R)
Min 1 Max 18
Monetary amount
BPR03
478
Credit/Debit Flag Code
Required
ID
Min 1 Max 1
Code indicating whether amount is a credit or debit
C
Credit
BPR04
591
Payment Method Code
Required
ID
Min 3 Max 3
Code identifying the method for the movement of payment instructions
ACH
Automated Clearing House (ACH)
CHK
Check
BPR05
812
Payment Format Code
Optional
ID
Min 1 Max 10
Code identifying the payment format to be used
CTX
Corporate Trade Exchange (CTX) (ACH)
PBC
Commercial/Corporate Check
PPD
Prearranged Payment and Deposit (PPD+)(ACH)
BPR06
506
(DFI) ID Number Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type of identification number of Depository Financial Institution (DFI)
01
ABA Transit routing number including check digits
BPR07
507
(DFI) Identification Number
Optional
alphanumeric (AN)
Min 3 Max 12
Depository Financial Institution (DFI) identification number
BPR09
508
Account Number
Optional
alphanumeric (AN)
Min 1 Max 35
Account number assigned
BPR10
509
Originating Company Identifier
Optional
alphanumeric (AN)
Min 10 Max 10
A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9
BPR12
506
(DFI) ID Number Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type of identification number of Depository Financial Institution (DFI)
01
ABA Transit routing number including check digits
BPR13
507
(DFI) Identification Number
Optional
alphanumeric (AN)
Min 3 Max 12
Depository Financial Institution (DFI) identification number
BPR15
508
Account Number
Optional
alphanumeric (AN)
Min 1 Max 35
Account number assigned
BPR16
373
Date
Optional
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
CHK
Issuance date
ACH
Settlement date
TRN
Trace
Optional
Max Use 1
To uniquely identify a transaction to an application
TRN01
481
Trace Type Code
Required
ID
Min 1 Max 2
Code identifying which transaction is being referenced
1
Current Transaction Trace Numbers
TRN02
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
REF
Reference Identification
Required
Max Use 1
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
REF01
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
AM
Adjustment Memo (Charge Back)
DP
Department Number
PO
Purchase Order Number
ST
Store Number
REF02
127
Reference Identification
Optional
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
REF03
352
Description
Optional
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
DTM
Date/Time Reference
Optional
To specify pertinent dates and times
Syntax Notes
At least one of DTM02, DTM03 or DTM05 is required.
If DTM04 is present, then and DTM03 is required.
If any of DTM05 or DTM06 are present, then all are required.
DTM01
374
Date/Time Qualifier
Required
ID
Min 3 Max 3
Code specifying type of date or time, or both date and time
097
Transaction Creation
DTM02
373
Date
Optional
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
N1 loop
Required
Min Items
Max Loop undefined
N1
Name
Required
Max Use 1
To identify a party by type of organization, name, and code
Syntax Notes
At least one of N102 or N103 is required.
If any of N103 or N104 are present, then all are required.
N101
98
Entity Identifier Code
Required
ID
Min 2 Max 3
Code identifying an organizational entity, a physical location, property or an individual
PE
Payee
PR
Payer
N102
93
Name
Optional
alphanumeric (AN)
Min 1 Max 60
Free-form name
N103
66
Identification Code Qualifier
Optional
ID
Min 1 Max 2
Code designating the system/method of code structure used for Identification Code (67)
1
DUNS number
N104
67
Identification Code
Optional
alphanumeric (AN)
Min 2 Max 80
Code identifying a party or other code
ENT loop
Required
Min Items
Max Loop undefined
ENT
Entity
Required
Max Use 1
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
Syntax Notes
If any of ENT02, ENT03 or ENT04 are present, then all are required.
If any of ENT05, ENT06 or ENT07 are present, then all are required.
If any of ENT08 or ENT09 are present, then all are required.
ENT01
554
Assigned Number
Optional
numeric (N0)
Min 1 Max 6
Number assigned for differentiation within a transaction set
ADX loop
Required
ADX
98
Adjustment
Required
Min 1 Max 1
Max Use 1
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos
Syntax Notes
If any of ADX03 or ADX04 are present, then all are required.
ADX01
782
Monetary Amount
Required
decimal (R)
Min 1 Max 18
Monetary amount
ADX02
426
Adjustment Reason Code
Required
ID
Min 2 Max 2
Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment
01
Pricing Error
11
Returns - Damage
15
Returns - Recall
29
Fee Incorrect
46
Transportation Charge Incorrect
49
Processing Charge
59
Item Not Received
71
Advertising Allowance
74
Cancel or Adjust Prior Credit/Debit Adjustment
92
Entire Shipment Not Ordered
93
Field Destroy
A3
New Store Allowance
A8
Promotional Allowance
BE
Fixture Allowance
B6
Repay Discount
D3
Unauthorized Deduction
MA
Marketing Allowance
ADX03
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
AM
Adjustment Memo (Charge Back)
ADX04
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
DTM
98
Date/Time Reference
Optional
Min 1 Max 1
To specify pertinent dates and times
Syntax Notes
At least one of DTM02, DTM03 or DTM05 is required.
If DTM04 is present, then and DTM03 is required.
If any of DTM05 or DTM06 are present, then all are required.
DTM01
374
Date/Time Qualifier
Optional
ID
Min 3 Max 3
Code specifying type of date or time, or both date and time
097
Transaction Creation
DTM02
373
Date
Optional
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
REF_loop
Required
Min 1 Max 1
REF
98
Reference Identification
Required
Min 1 Max 1
To specify identifying information
REF01
128
Reference Identification Qualifier
Required
undefined (ID)
Min 1 Max 1
Code qualifying the Reference Identification
REF02
127
Reference Identification
Optional
undefined (AN)
Min 1 Max 1
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
REF03
352
Description
Optional
undefined (AN)
Min 1 Max 1
A free-form description to clarify the related data elements and their content
DTM
98
Date/Time Reference
Required
Min 1 Max 1
To specify pertinent dates and times
DTM01
374
Date/Time Qualifier
Required
undefined (ID)
Min 1 Max 1
Code specifying type of date or time, or both date and time
DTM02
373
Date
Optional
undefined (DT)
Min 1 Max 1
Date expressed as CCYYMMDD
IT1_loop
Required
Min 1 Max 1
IT1
98
Baseline Item Data (Invoice)
Required
Min 1 Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
IT101
350
Assigned Identification
Optional
undefined (AN)
Min 1 Max 1
Alphanumeric characters assigned for differentiation within a transaction set
IT102
358
Quantity Invoiced
Optional
undefined (R)
Min 1 Max 1
Number of units invoiced (supplier units)
IT103
355
Unit or Basis for Measurement Code
Optional
undefined (ID)
Min 1 Max 1
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
IT104
212
Unit Price
Optional
undefined (R)
Min 1 Max 1
Price per unit of product, service, commodity, etc.
IT105
639
Basis of Unit Price Code
Optional
undefined (ID)
Min 1 Max 1
Code identifying the type of unit price for an item
IT106
235
Product/Service ID Qualifier
Optional
undefined (ID)
Min 1 Max 1
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
IT107
234
Product/Service ID
Optional
undefined (AN)
Min 1 Max 1
Identifying number for a product or service
RMR loop
Required
RMR
98
Remittance Advice Accounts Receivable Open Item Reference
Required
Min 1 Max 1
Max Use 1
To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail
Syntax Notes
If any of RMR01 or RMR02 are present, then all are required.
If any of RMR07 or RMR08 are present, then all are required.
RMR01
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
IV
Seller’s Invoice Number
RMR02
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
RMR04
782
Monetary Amount
Required
decimal (R)
Min 1 Max 18
Monetary amount
RMR05
782
Monetary Amount
Required
decimal (R)
Min 1 Max 18
Monetary amount
RMR06
782
Monetary Amount
Required
decimal (R)
Min 1 Max 18
Monetary amount
REF
98
Reference Identification
Required
Min 1 Max 1
Max Use 1
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
REF01
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
AM
Adjustment Memo (Charge Back)
DP
Department Number
PO
Purchase Order Number
ST
Store Number
REF02
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
REF03
352
Description
Required
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
DTM
98
Date/Time Reference
Optional
Min 1 Max 1
To specify pertinent dates and times
Syntax Notes
At least one of DTM02, DTM03 or DTM05 is required.
If DTM04 is present, then and DTM03 is required.
If any of DTM05 or DTM06 are present, then all are required.
DTM01
374
Date/Time Qualifier
Optional
ID
Min 3 Max 3
Code specifying type of date or time, or both date and time
097
Transaction Creation
DTM02
373
Date
Optional
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
IT1_loop
Required
Min 1 Max 1
IT1
98
Baseline Item Data (Invoice)
Required
Min 1 Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
IT101
350
Assigned Identification
Optional
undefined (AN)
Min 1 Max 1
Alphanumeric characters assigned for differentiation within a transaction set
IT102
358
Quantity Invoiced
Optional
undefined (R)
Min 1 Max 1
Number of units invoiced (supplier units)
IT103
355
Unit or Basis for Measurement Code
Optional
undefined (ID)
Min 1 Max 1
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
IT104
212
Unit Price
Optional
undefined (R)
Min 1 Max 1
Price per unit of product, service, commodity, etc.
IT105
639
Basis of Unit Price Code
Optional
undefined (ID)
Min 1 Max 1
Code identifying the type of unit price for an item
IT106
235
Product/Service ID Qualifier
Optional
undefined (ID)
Min 1 Max 1
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
IT107
234
Product/Service ID
Optional
undefined (AN)
Min 1 Max 1
Identifying number for a product or service
ADX_loop
Required
Min 1 Max 1
SE
Transaction Set Trailer
Required
Max Use 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
SE01
96
Number of Included Segments
Required
numeric (N0)
Min 1 Max 10
Total number of segments included in a transaction set including ST and SE segments
SE02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set