X12 Release 4010
Delimiters: ~ Segment * Element > Component
Certified November 29, 2023
Costco
X12 860 Purchase Order Change Request - Buyer Initiated
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment.
X12 860 Purchase Order Change Request - Buyer Initiated
ISA
Interchange Control Header
Required
Max Use 1
To start and identify an interchange of zero or more functional groups and interchange-related control segments
ISA01
I01
Authorization Information Qualifier
Required
ID
Min 2 Max 2
Code to identify the type of information in the Authorization Information
ISA02
I02
Authorization Information
Required
alphanumeric (AN)
Min 10 Max 10
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
ISA03
I03
Security Information Qualifier
Required
ID
Min 2 Max 2
Code to identify the type of information in the Security Information
ISA04
I04
Security Information
Required
alphanumeric (AN)
Min 10 Max 10
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
ISA05
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
ISA06
I06
Interchange Sender ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
ISA07
I05
Interchange ID Qualifier
Required
ID
Min 2 Max 2
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
ISA08
I07
Interchange Receiver ID
Required
alphanumeric (AN)
Min 15 Max 15
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
ISA09
I08
Interchange Date
Required
date (DT)
Min 6 Max 6
Date of the interchange
ISA10
I09
Interchange Time
Required
time (TM)
Min 4 Max 4
Time of the interchange
ISA11
I10
Interchange Control Standards Identifier
Required
ID
Min 1 Max 1
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
ISA12
I11
Interchange Control Version Number
Required
ID
Min 5 Max 5
This version number covers the interchange control segments
ISA13
I12
Interchange Control Number
Required
numeric (N0)
Min 9 Max 9
A control number assigned by the interchange sender
ISA14
I13
Acknowledgment Requested
Required
ID
Min 1 Max 1
Code sent by the sender to request an interchange acknowledgment (TA1)
ISA15
I14
Usage Indicator
Required
ID
Min 1 Max 1
Code to indicate whether data enclosed by this interchange envelope is test, production or information
ISA16
I15
Component Element Separator
Required
undefined ()
Min 1 Max 1
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
GS
Functional Group Header
Required
Max Use 1
To indicate the beginning of a functional group and to provide control information
GS01
479
Functional Identifier Code
Required
ID
Min 2 Max 2
Code identifying a group of application related transaction sets
GS02
142
Application Sender's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party sending transmission; codes agreed to by trading partners
GS03
124
Application Receiver's Code
Required
alphanumeric (AN)
Min 2 Max 15
Code identifying party receiving transmission. Codes agreed to by trading partners
GS04
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
GS05
337
Time
Required
time (TM)
Min 4 Max 8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
GS06
28
Group Control Number
Required
numeric (N0)
Min 1 Max 9
Assigned number originated and maintained by the sender
GS07
455
Responsible Agency Code
Required
ID
Min 1 Max 2
Code used in conjunction with Data Element 480 to identify the issuer of the standard
GS08
480
Version / Release / Industry Identifier Code
Required
alphanumeric (AN)
Min 1 Max 12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
ST
Transaction Set Header
Required
Max Use 1
To indicate the start of a transaction set and to assign a control number
ST01
143
Transaction Set Identifier Code
Required
ID
Min 3 Max 3
Code uniquely identifying a Transaction Set
860
ST02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
BCH
Beginning Segment for Purchase Order Change
Required
Max Use 1
To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates
BCH01
353
Transaction Set Purpose Code
Required
ID
Min 2 Max 2
Code identifying purpose of transaction set
01
Cancellation
04
Change
BCH02
92
Purchase Order Type Code
Required
ID
Min 2 Max 2
Code specifying the type of Purchase Order
SA
Stand-alone Order
ZZ
Mutually Defined
CP
Change to Purchase Order
BCH03
324
Purchase Order Number
Required
alphanumeric (AN)
Min 1 Max 22
Identifying number for Purchase Order assigned by the orderer/purchaser
BCH06
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
REF
Reference Identification
Required
To specify identifying information
Syntax Notes
At least one of REF02 or REF03 is required.
REF01
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
VR
Vendor ID Number
REF02
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
FOB
F.O.B. Related Instructions
Optional
To specify transportation instructions relating to shipment
Syntax Notes
If FOB03 is present, then and FOB02 is required.
If FOB04 is present, then and FOB05 is required.
If FOB07 is present, then and FOB06 is required.
If FOB08 is present, then and FOB09 is required.
FOB01
146
Shipment Method of Payment
Required
ID
Min 2 Max 2
Code identifying payment terms for transportation charges
FOB02
309
Location Qualifier
Required
ID
Min 1 Max 2
Code identifying type of location
ZZ
Mutually Defined
FOB03
352
Description
Required
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
SAC loop
Required
Min Items
Max Loop 25
SAC
Service, Promotion, Allowance, or Charge Information
Required
Max Use 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Syntax Notes
At least one of SAC02 or SAC03 is required.
If any of SAC03 or SAC04 are present, then all are required.
If any of SAC06 or SAC07 are present, then all are required.
If any of SAC09 or SAC10 are present, then all are required.
If SAC11 is present, then and SAC10 is required.
If SAC13 is present, then at least one of SAC02 or SAC04 is required.
If SAC14 is present, then and SAC13 is required.
If SAC16 is present, then and SAC15 is required.
SAC01
248
Allowance or Charge Indicator
Required
ID
Min 1 Max 1
Code which indicates an allowance or charge for the service specified
A
Allowance
C
Charge
SAC02
1300
Service, Promotion, Allowance, or Charge Code
Required
ID
Min 4 Max 4
Code identifying the service, promotion, allowance, or charge
ZZZZ
Mutually Defined
SAC05
610
Amount
Required
numeric2 (N2)
Min 1 Max 15
Monetary amount
SAC12
331
Allowance or Charge Method of Handling Code
Required
ID
Min 2 Max 2
Code indicating method of handling for an allowance or charge
02
Off Invoice
03
Vendor Check to Customer
06
Charge to be Paid by Customer
SAC15
352
Description
Required
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
ITD
Terms of Sale/Deferred Terms of Sale
Optional
Max Use 5
To specify terms of sale
Syntax Notes
If ITD03 is present, then at least one of ITD04, ITD05 or ITD13 is required.
If ITD08 is present, then at least one of ITD04, ITD05 or ITD13 is required.
If ITD09 is present, then at least one of ITD10 or ITD11 is required.
ITD01
336
Terms Type Code
Required
ID
Min 2 Max 2
Code identifying type of payment terms
ITD02
333
Terms Basis Date Code
Required
ID
Min 1 Max 2
Code identifying the beginning of the terms period
ITD03
338
Terms Discount Percent
Required
decimal (R)
Min 1 Max 6
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
ITD04
370
Terms Discount Due Date
Optional
longDate (DT)
Min 8 Max 8
Date payment is due if discount is to be earned expressed in format CCYYMMDD
ITD05
351
Terms Discount Days Due
Required
numeric (N0)
Min 1 Max 3
Number of days in the terms discount period by which payment is due if terms discount is earned
ITD06
446
Terms Net Due Date
Optional
longDate (DT)
Min 8 Max 8
Date when total invoice amount becomes due expressed in format CCYYMMDD
ITD07
386
Terms Net Days
Optional
numeric (N0)
Min 1 Max 3
Number of days until total invoice amount is due (discount not applicable)
ITD12
352
Description
Required
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
DTM
Date/Time Reference
Optional
Max Use 10
To specify pertinent dates and times
Syntax Notes
At least one of DTM02, DTM03 or DTM05 is required.
If DTM04 is present, then and DTM03 is required.
If any of DTM05 or DTM06 are present, then all are required.
DTM01
374
Date/Time Qualifier
Required
ID
Min 3 Max 3
Code specifying type of date or time, or both date and time
175
Cancel if not shipped by
DTM02
373
Date
Required
longDate (DT)
Min 8 Max 8
Date expressed as CCYYMMDD
TD5
Carrier Details (Routing Sequence/Transit Time)
Optional
Max Use 12
To specify the carrier and sequence of routing and provide transit time information
Syntax Notes
At least one of TD502, TD504, TD505, TD506 or TD512 is required.
If TD502 is present, then and TD503 is required.
If TD507 is present, then and TD508 is required.
If TD510 is present, then and TD511 is required.
If TD513 is present, then and TD512 is required.
If TD514 is present, then and TD513 is required.
If TD515 is present, then and TD512 is required.
TD505
387
Routing
Required
alphanumeric (AN)
Min 1 Max 35
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
N9 loop
Min Items
Max Loop 1000
N9
Reference Identification
Required
Max Use 1
To transmit identifying information as specified by the Reference Identification Qualifier
Syntax Notes
At least one of N902 or N903 is required.
If N906 is present, then and N905 is required.
N901
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
H7
Standard Clause
N902
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
N9
Reference Identification
Required
Max Use 1
To transmit identifying information as specified by the Reference Identification Qualifier
Syntax Notes
At least one of N902 or N903 is required.
If N906 is present, then and N905 is required.
N901
128
Reference Identification Qualifier
Required
ID
Min 2 Max 3
Code qualifying the Reference Identification
H5
Special Clause
N902
127
Reference Identification
Required
alphanumeric (AN)
Min 1 Max 30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
MSG
Message Text
Required
Max Use 1000
To provide a free-form format that allows the transmission of text information
Syntax Notes
If MSG03 is present, then and MSG02 is required.
MSG01
933
Free-Form Message Text
Required
alphanumeric (AN)
Min 1 Max 264
Free-form message text
MSG
Message Text
Required
Max Use 1000
To provide a free-form format that allows the transmission of text information
Syntax Notes
If MSG03 is present, then and MSG02 is required.
MSG01
933
Free-Form Message Text
Required
alphanumeric (AN)
Min 1 Max 264
Free-form message text
N1 loop
Min Items
Max Loop 200
N1
Name
Required
Max Use 1
To identify a party by type of organization, name, and code
Syntax Notes
At least one of N102 or N103 is required.
If any of N103 or N104 are present, then all are required.
N101
98
Entity Identifier Code
Required
ID
Min 2 Max 3
Code identifying an organizational entity, a physical location, property or an individual
ST
Ship To
N102
93
Name
Required
alphanumeric (AN)
Min 1 Max 60
Free-form name
N103
66
Identification Code Qualifier
Required
ID
Min 1 Max 2
Code designating the system/method of code structure used for Identification Code (67)
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N104
67
Identification Code
Required
alphanumeric (AN)
Min 2 Max 80
Code identifying a party or other code
N3
Address Information
Required
Max Use 2
To specify the location of the named party
N301
166
Address Information
Required
alphanumeric (AN)
Min 1 Max 55
Address information
N4
Geographic Location
Required
To specify the geographic place of the named party
Syntax Notes
If N406 is present, then and N405 is required.
N401
19
City Name
Required
alphanumeric (AN)
Min 2 Max 30
Free-form text for city name
N402
156
State or Province Code
Required
ID
Min 2 Max 2
Code (Standard State/Province) as defined by appropriate government agency
N403
116
Postal Code
Required
ID
Min 3 Max 15
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
PER
Administrative Communications Contact
Required
To identify a person or office to whom administrative communications should be directed
Syntax Notes
If any of PER03 or PER04 are present, then all are required.
If any of PER05 or PER06 are present, then all are required.
If any of PER07 or PER08 are present, then all are required.
PER01
366
Contact Function Code
Required
ID
Min 2 Max 2
Code identifying the major duty or responsibility of the person or group named
RE
Receiving Contact
PER03
365
Communication Number Qualifier
Required
ID
Min 2 Max 2
Code identifying the type of communication number
TE
Telephone
PER04
364
Communication Number
Required
alphanumeric (AN)
Min 1 Max 80
Complete communications number including country or area code when applicable
POC loop
Min Items
Max Loop undefined
POC
Line Item Change
Required
Max Use 1
To specify changes to a line item
Syntax Notes
If POC03 is present, then POC04 and POC05 is required.
If POC07 is present, then and POC06 is required.
If any of POC08 or POC09 are present, then all are required.
If any of POC10 or POC11 are present, then all are required.
If any of POC12 or POC13 are present, then all are required.
If any of POC14 or POC15 are present, then all are required.
If any of POC16 or POC17 are present, then all are required.
If any of POC18 or POC19 are present, then all are required.
If any of POC20 or POC21 are present, then all are required.
If any of POC22 or POC23 are present, then all are required.
If any of POC24 or POC25 are present, then all are required.
If any of POC26 or POC27 are present, then all are required.
POC01
350
Assigned Identification
Required
alphanumeric (AN)
Min 1 Max 20
Alphanumeric characters assigned for differentiation within a transaction set
POC02
670
Change or Response Type Code
Required
ID
Min 2 Max 2
Code specifying the type of change to the line item
RZ
Replace All Values
POC04
671
Quantity Left to Receive
Required
decimal (R)
Min 1 Max 9
Quantity left to receive as qualified by the unit of measure
POC0501
355
Unit or Basis for Measurement Code
Required
ID
Min 2 Max 2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
EA
Each
PL
Pallet/Unit Load
CA
Case
POC06
212
Unit Price
Required
decimal (R)
Min 1 Max 17
Price per unit of product, service, commodity, etc.
POC08
235
Product/Service ID Qualifier
Required
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
VN
Vendor's (Seller's) Item Number
IN
Buyer's Item Number
UA
U.P.C./EAN Case Code (2-5-5)
UP
U.P.C. Consumer Package Code (1-5-5-1)
POC09
234
Product/Service ID
Required
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
POC10
235
Product/Service ID Qualifier
Optional
ID
Min 2 Max 2
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
IN
Buyer's Item Number
POC11
234
Product/Service ID
Optional
alphanumeric (AN)
Min 1 Max 48
Identifying number for a product or service
PID loop
Required
Max Loop 1000
PID
98
Product/Item Description
Required
Min 1 Max 1
Max Use 1
To describe a product or process in coded or free-form format
Syntax Notes
If PID04 is present, then and PID03 is required.
At least one of PID04 or PID05 is required.
If PID07 is present, then and PID03 is required.
If PID08 is present, then and PID04 is required.
If PID09 is present, then and PID05 is required.
PID01
349
Item Description Type
Required
ID
Min 1 Max 1
Code indicating the format of a description
F
Free-form
PID05
352
Description
Required
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
SAC loop
Required
Max Loop 25
SAC
98
Service, Promotion, Allowance, or Charge Information
Required
Min 1 Max 1
Max Use 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Syntax Notes
At least one of SAC02 or SAC03 is required.
If any of SAC03 or SAC04 are present, then all are required.
If any of SAC06 or SAC07 are present, then all are required.
If any of SAC09 or SAC10 are present, then all are required.
If SAC11 is present, then and SAC10 is required.
If SAC13 is present, then at least one of SAC02 or SAC04 is required.
If SAC14 is present, then and SAC13 is required.
If SAC16 is present, then and SAC15 is required.
SAC01
248
Allowance or Charge Indicator
Required
ID
Min 1 Max 1
Code which indicates an allowance or charge for the service specified
A
Allowance
C
Charge
SAC02
1300
Service, Promotion, Allowance, or Charge Code
Required
ID
Min 4 Max 4
Code identifying the service, promotion, allowance, or charge
ZZZZ
Mutually Defined
SAC05
610
Amount
Required
numeric2 (N2)
Min 1 Max 15
Monetary amount
SAC12
331
Allowance or Charge Method of Handling Code
Required
ID
Min 2 Max 2
Code indicating method of handling for an allowance or charge
02
Off Invoice
03
Vendor Check to Customer
06
Charge to be Paid by Customer
SAC15
352
Description
Required
alphanumeric (AN)
Min 1 Max 80
A free-form description to clarify the related data elements and their content
CTT loop
Required
Min Items
Max Loop 1
CTT
Transaction Totals
Required
Max Use 1
To transmit a hash total for a specific element in the transaction set
Syntax Notes
If any of CTT03 or CTT04 are present, then all are required.
If any of CTT05 or CTT06 are present, then all are required.
CTT01
354
Number of Line Items
Required
numeric (N0)
Min 1 Max 6
Total number of line items in the transaction set
CTT02
347
Hash Total
Required
decimal (R)
Min 1 Max 10
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element. Example: -.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to. three-digit field.
SE
Transaction Set Trailer
Required
Max Use 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
SE01
96
Number of Included Segments
Required
numeric (N0)
Min 1 Max 10
Total number of segments included in a transaction set including ST and SE segments
SE02
329
Transaction Set Control Number
Required
alphanumeric (AN)
Min 4 Max 9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set